Reception Admission Arrangements

Burwell Village College Primary School

Admission Arrangements

Cambridgeshire Local Authority (LA) manages the school admissions process for children who live within, or are moving into Cambridgeshire for all maintained schools, including academies. Places are allocated in accordance with the Government's School Admissions Code, which ensures that school places are allocated in an open and fair way. Although the Local Authority officially deals with admissions, any parents wishing to apply for a place for their children can contact the school office and they will be happy to help you with the process, arrange a visit or meeting with the Head.

All current admissions information is available online:-

Cambridgeshire School Admissions Website/

The website contains links to the Primary School Directory and Determined admission arrangements for each academic Year. In them you will find the admissions arrangements and  oversubscription criteria for all Cambridgeshire schools.


The current Oversubscription Criteria for Community and Voluntary Controlled schools

Children who have a statement of special educational needs that names the school will be admitted.

NB. Those children with a statement of special educational needs that does not name the school will be referred to STAR Team now called SENDIASS (see SEN section below)  to determine an appropriate place.

1. Children in Care, also known as Looked After Children (LAC), and children who were looked after but ceased to be so by reason of adoption, a resident order or special guardianship order;

2. Children living in the catchment area with a sibling at the school at the time of admission;

3. Children living in the catchment area;

4. Children living outside the catchment area who have a sibling at the school at the time of admission;

5. Children living outside the catchment area who have been unable to gain a place at their catchment area school because of oversubscription;

6. Children who live outside the catchment area, but nearest the school as measured by a straight line.

In cases of equal merit in each set of criteria, priority will go to children living nearest the school as measured by a straight line. Please refer to the Glossary of Terms on page 138 for further information.


Admissions Team


The Octagon

Castle Hill



Telephone: 0345 045 1370

Fax: 01223 727941


Admission in to Reception

The October before your child is due to start school you should receive a letter from the local authority. This will tell you how to apply for a place at primary school.

The admission process is completed on line or a paper copy may be completed and sent to the Admissions service. This has to be completed before the deadline date in January. In April / May parents will be informed which school they have been offered by email and letter. You will be asked to confirm directly with the school if you wish to take up or decline the place. If you wish to appeal the decision then the procedures are available on the website or by contacting the Admissions Team.

The school will then invite parents to an Induction Evening where prospective parents will meet the staff, receive a school information pack and are informed of school routines and the induction procedures for September.

Places are allocated by the LA on the basis of the

  • From September 2017 the Published Admission Number (PAN) for Burwell Reception is 90 or three classes of 30. For all pre-existing classes the PAN will remain at 60.

  • In the event of over-subscription (there being too many applicants for the number of available spaces) the Local Authority uses the admissions criteria to determine priority for places. This is set out on their website.

Although the Local Authority deals entirely with the Admissions process the school office is always willing to offer support and advice to parents.

If your child has Special Educational Needs you should already be getting support from your pre-school setting and help applying to Primary School. We would advise that that you come and talk to the school as soon as possible so that we can make appropriate arrangements to help make the transition to school as effective and smooth as possible. Please contact the school office for further advice or to arrange a visit or meeting with the Head or Special Educational Needs Coordinator (SENCo). The following information is also available on the school website:

  • Special Educational Needs Information Report and Local Offer
  • Equality & community cohesion policy including accessibility plan.


 If your child has an Educational Health Care Plan (EHCP) then you may already be receiving support from the SENDIASS team who will be helping you.

If your child has Special Educational Needs or Disabilities (SEND) and you need advice on school admissions, you can contact:

SEND Information, Advice and Support Service (SENDIASS)
Telephone: 01223 699 214

Pre-School Liaison

During the summer term pre-school visits will be arranged for all children who will be starting school in September. The children will be able to experience a relaxed friendly afternoon in the Reception Classes where they can join in with any activities and get to know the other children and staff. Teachers visit pre-school settings prior to children’s pre-school visits. There is also an opportunity for pre-school children to attend Key Stage 1 Christmas performance, Reception Class Assembly and Sports Day.

School Admissions Appeals

Advice on School Admission appeals and an appeals leaflet is available on the Cambridgeshire website.